Evernote for travel: 5 new uses

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image via iStock Photo user: Maurits Vink

I’ve written a few times about my love of Evernote. I’m a big fan.

I use it in so many ways, and it’s become my go-to app for writing, idea generation, travel plans, meeting notes, and collaboration. I wanted to share a couple of new ways I’m using it. Last week, I led a missions team to Costa Rica. Evernote helped in big ways.

Next time you travel, I think it will help you, too.

Using Evernote for traveling

1. In coordination with IdeaPaint

I shared last time that I had a white board sticker that I put on my wall. The only problem with the sticker was that it kept falling down, which is not very professional during a meeting. So I decided to use IdeaPaint, a paint that is used like a whiteboard. I can write and erase on it, and it leaves no ghost marks or faint colors behind. As I was planning things out for our trip, I could write them on my wall, snap a pic when I’m done, and save the pics to Evernote.

2. Scanning in important info

As part of being a team leader of our trip to Costa Rica, I had to gather lots of info from each team member. And lots of info for the organization we were going through. And lots of information for Grace. And I needed to have all of that info with me. I had passports, emergency contact info, insurance information, etc. I had hundreds of pieces of paper I needed to travel with. So I scanned every one of them in to Evernote, and they were instantly searchable. So, for instance, if I needed to search for Justin’s drug allergies, I didn’t have to dig for the right paper…I just typed it into Evernote and voila!

3. Collaboration with key documents

I’m the small groups pastor at Grace, not the missions pastor. So I don’t personally need to keep a record of everything from our travels to Costa Rica. That’s the responsibility of Lindsey Frey. So I “shared” the “Costa Rica” notebook with Lindsey, and she’s able to file away every document I put together. And when I make changes to the notebook, those changes are reflected in her notebook, too. Which means I don’t have to make a second copy of everything, or update her every time a change is made.

4. Keeping up with travel arrangements

I saved all of our itineraries to Evernote. Most of our team were traveling on the exact same schedule. Two team members, however, were traveling back home 3 days later. So things could easily get a little sticky. But with Evernote, I was able to keep the itineraries separate, and quickly and easily pull up the various airline information for each team member. Which was nice, because I was able to share those itineraries in a flash with our team, and with anyone in the States who needed the info.

5. Writing blogs

I wrote blog posts every day updating our progress. When I was at The Abraham Project, I didn’t have access to internet. But even without access to internet, Evernote works. So I’d jot down my blog post ideas throughout the day, then when I got back to the bed-and-breakfast where we were staying, Evernote would sync up, and I’d have access to the notes on my computer. Rather than just trying to remember my thoughts throughout the day, I had downloaded them when they came to mind. Which made the writing process much quicker and easier.

Next time you’re leading a missions team, or taking a trip of any kind, consider using Evernote. It’ll make your life much easier.

Have you converted to using Evernote? Are you “sold” on it?

* image via iStock Photo user: Maurits Vink


Christ follower, husband, father, writer, small groups pastor at Saddleback Community Church. Communications director for the Small Group Network.

Please note: I reserve the right to delete comments that are offensive or off-topic.

  • http://CandCShow.com Jeremy Sarber

    I love Evernote. One of my favorite (and most useful) apps I use on an almost daily basis.

    • http://www.benreed.net Ben Reed

      Agreed, Jeremy. Very much so.

  • http://bit.ly/hWr7Cw Rob T

    def. a very sweet program.  in addition to ministry, as a basketball coach for kids, I like to put my order of practice schedule and the names of all the kids on it.  

    • http://www.benreed.net Ben Reed

      Oooh…I like it, Rob!

  • http://www.abrahamchronicles.com Dustin


    I’m facilitating a trip to Haiti in April and will refering back to your thoughts. Thanks, Ben!

    • http://www.benreed.net Ben Reed

      Awesome…hope it helps!

      Praying things go well for you and your team!

  • Anonymous

    You had me until you said “bed & breakfast”…what in the world are you doing at one of those on a missions trip?

    • http://www.benreed.net Ben Reed

      It wasn’t actually a bed and breakfast. That was just the closest description I could come up with. It was more like a hostel than a plush b & b.

      • Anonymous

        Gotcha, & this was a helpful post, I have Evernote but never took the time to explore its usefulness….I will now.

  • Anonymous

    I totally am sold on Evernote, It’s such a great tool.

  • http://www.thedailywalk.net Adam

    I do not use Evernote as much as I used too. Do you use the paid version? Also how do you keep text formatted when moving from Evernote to WordPress. Just curious.

    • http://www.benreed.net Ben Reed

      Yes, I use the paid version. Totally worth it for me, with the offline notebook access and the increased upload allowance/month.

      I keep the formatting by changing my default text/size to the text/size of my blog. Also, I don’t paste it directly into WordPress…I paste it using the “Text” adder. It’s the “t” button beside the “w” (Microsoft Word) button, just above the place where you type your blog. 

      That help?

      • http://www.thedailywalk.net Adam

        Yes. Thanks. I have been wanted to get back using it to better streamline my workflow and idea capturing.

  • http://somewiseguy.com ThatGuyKC

    I’m a huge Evernote fan. Thanks for sharing these tips.

  • http://travelsofadam.com Adam

    Everyone seems to be talking about Evernote recently. Still haven’t checked it out but I found these tips useful. Thanks for sharing!